Assess your printing and copying requirements
Depreciation of purchases can provide tax benefits
To decide between leasing and buying, it's important to compare total costs over the useful life cycle of the equipment. Major factors to include in the cost analysis:
These steps will help you make an informed decision about the best copier or MFP to suit your needs.
Rental terms for copier/MFPs:
Many companies have found leasing to be a very popular option. Leases are based on a fixed monthly payment that covers the use of equipment for a specified period, such as 3 to 5 years. You can either return the equipment at the end of your lease or buy it.
Considerations when evaluating a copier/MFP lease:
Cost to upgrade or replace the system in the future
Buy Copiers and Printers Directly
Current and future business printing needs
Maintenance Tips for Leased/Purchased Copiers
With a copier or MFP lease, it's important to examine:
Potential tax advantages depending on lease structure
Upgrade or extend the rental period if needed
Renting a MFP or a copier for ten months is a good idea because:
Paper capacity: Input and Output trays can hold 500 to 3,000 sheets
Short-Term Copier and MFP Rentals
How to lease a copier or printer
Service guarantees for response time and uptime
Add up all the costs for buying and leasing over a period of 3-5 years to determine total ownership cost. This allows you to compare the two options over a similar term.
Cash Flow - Leasing offers predictable payments; buying may impact cash flow with large initial payment
Steps to Lease a Copier or Printer
Ongoing maintenance and supply expenses
Usage volume requirements and capacity
Considerations to make when purchasing a new multifunction printer or copier:
Power consumption - ENERGY STAR ratings to help reduce costs
Page volume allowances and overage fees
Supply/consumables costs
Call for service promptly when problems arise
It is important to consider the following when purchasing copiers, MFPs and printers:
For sporadic needs, short-term rentals provide access to equipment without a major investment.
Pages per Minute (PPM) is the measurement of print and copy speed.
Benefits of copier/MFP leasing include:
Fill a temporary equipment need or gap in coverage
Paper capacity - Input and output trays able to hold 500-3,000+ sheets
When buying copiers or MFPs, consider the following factors:
Lease fees often include maintenance and supplies
Avoid overfilling paper trays and keep them stocked.
Supplies included or add-on costs
Important Lease Considerations
Choose a model aligned with your current and future business printing and copying needs.
Mobile printing capabilities, Ethernet, WiFi and network connectivity
Printing needs for the future and current business
Lease payments may include service and supplies.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.