Purchasing Copiers and Printers Outright
Acquiring Copiers & Multifunction Printers: Leasing, Rentals, or Buying
Replace consumables such as toner and drums on a regular basis
Follow recommended duty cycles and maintenance schedules
Negotiate free delivery, installation, and training
Receive training on operating the new equipment
No need to tie up large amounts of capital
Full control over customization and maintenance
Project and add up all costs over a 3-5 year period for both buying and leasing to derive the total cost of ownership.
The following are some of the main differences between leasing and buying a copier/printer:
Higher ROI over the long term in high-usage environments
Key considerations when buying a new copier or multifunction printer:
Typical copier/MFP rental terms:
Clean scanning glass and rollers periodically
Upgrade your model during the term
Compare the cost of leasing vs. buying a copier
Check for additional discounts on supplies and accessories
End-of-lease options
Select provider and negotiate final agreement
Tax Treatment - Lease payments are a deductible operating expense; purchased assets can be depreciated
Search for leasing companies and vendors
Upgrade your technology more often
Purchases with lower upfront costs
Upgrade options available during the term? What conditions apply?
Compare lease terms and SLAs, as well as costs
Make initial payments and sign the lease contract
Included or additional costs for supplies
Maintenance and supplies often included in lease fee
When acquiring new photocopiers or multifunction printers, leasing, renting, and buying are all viable options depending on your specific situation. Factors like costs, equipment needs, usage levels, and ownership goals help determine the best choice. Doing thorough research and asking the right questions ensures you select the optimal route to obtain the technology you require.
Keep end-of-life disposal/recycling programs in mind
Keep firmware and drivers updated
SLA uptime guarantee - Ensure an adequate response time
Research top models and vendors in your price range
Service and maintenance coverage
For businesses with established ongoing printing demands, buying equipment may offer advantages in terms of long-term costs and control. However, it requires having the capital available upfront.
Upgrade options - Available during term? Under what conditions?
Short-term rentals are a good option for sporadic equipment needs. They allow you to access the equipment without making a large investment.
With proper care and maintenance, today's copiers and MFPs can deliver reliable service for 3-5 years or more in busy office environments.
Predictable monthly expenses that can be budgeted for
Network connectivity - Ethernet, WiFi, mobile printing abilities
Owning equipment can help you build equity in your business.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.