Some of the key differences between copier/printer leasing versus buying include:
Reasons companies rent copiers or MFPs short-term:
Request quotes from at least two authorized dealers
Contact lessor for maintenance, services, upgrades as needed
Capital is not required to be invested in large amounts
The maximum monthly print/copy volume is allowed; any overages will cost you more.
Costs to upgrade or replace a system in the future
Buy a MFP or a Copier: Tips and Tricks
Key Differences Between Leasing and Buying
Important Lease Considerations
Leases allow for easier upgrades; purchasing makes upgrades more complicated and expensive
Purchasing copiers, printers, and MFPs outright is another avenue to acquire the equipment your business needs. Buying provides long-term ownership and control over the assets.
Leasing, renting and purchasing are all viable options when it comes to acquiring new multifunction printers or photocopiers. The best decision is based on factors such as costs, equipment requirements, usage levels and ownership goals.
Rent a Copier or MFP for a Short Term
Analyzing differences like these in relation to your specific situation will help determine if leasing or buying makes more financial and operational sense.
Research leasing companies and vendors
Compare warranty details between makes and models
Replace consumables like toner and drums regularly
Ask about promotional pricing and financing options
Additional discounts are available on accessories and supplies
Take on a special project, or handle an overflow of work
Rental fees include service and supplies
Inspect equipment and test features firsthand before buying
Lease terms are typically 36-60 months
Budgeting for predictable monthly expenses
By following the leasing process, you can be sure to get the best equipment at the most affordable price and terms.
Print and copy speed - Measured in pages per minute (PPM)
Provide supplemental capacity during a peak period
Use dust covers and clean spills immediately
Compare lease terms, SLA, and costs
The following are some of the benefits that you can get from buying a copier or printer:
Fill in a temporary equipment gap or a need for coverage
Taxes, insurance, and other costs
Add capacity to a peak period
Included in the price is delivery, installation and training of equipment
Volume and capacity requirements for usage
Maximize the performance and lifespan of your leased or bought copiers and MFPs.
Customization and maintenance are fully controlled
Following a leasing process ensures you get the right equipment with the most favorable terms and pricing.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.