Service and supplies included - Confirm what is covered under lease payments
Free delivery, installation and training can be negotiated
Copiers and MFPs today can provide reliable service in busy office environments for up to 3-5 years.
By defining clearly the terms, costs and conditions of the lease, a tight contract protects both parties.
Tips for Buying Copiers and MFPs
Maintenance/service costs over the term
Upfront Costs - Leasing has lower upfront costs; buying requires entire purchase price paid upfront
Important Factors When Buying Copiers
Upfront purchase costs - From $200 to $20,000+
Purchase costs upfront - $200 to $20,000.
Lower upfront costs compared to purchasing
It's important to compare the total cost over the lifecycle of the equipment when deciding between buying and leasing. Cost analysis should include the following factors:
Cash Flow: Leasing provides predictable payments, while buying can impact cash flow due to large initial payments.
Evaluate printing/copying needs and requirements
Lease Copiers and MFPs
The following are some of the benefits that you can get from leasing a copier/MFP:
Security features: Authentication, encryption of data, and hard drive overwrite
Greater long-term ROI in high usage environments
Compare lease terms and SLAs, as well as costs
Make initial payments and sign the lease contract
Included or additional costs for supplies
Maintenance and supplies often included in lease fee
When acquiring new photocopiers or multifunction printers, leasing, renting, and buying are all viable options depending on your specific situation. Factors like costs, equipment needs, usage levels, and ownership goals help determine the best choice. Doing thorough research and asking the right questions ensures you select the optimal route to obtain the technology you require.
1-3 months
End-of-lease terms - Buy, trade-in, return? What are the costs?
Taxes, insurance and other costs
Aside from leasing, you can also purchase copiers, MFPs, and printers directly. The assets are owned and controlled for a long time when you buy.
Leasing Copiers and MFPs
Options for lease termination
Compare warranties between models and makes
Evaluate different models prior to longer term acquisition
To maximize performance and life of leased or purchased copiers and MFPs:
When problems occur, call for service immediately
Upfront purchase or down payment costs
A tight lease agreement protects the lessee by spelling out clear terms, costs, and conditions. Don't hesitate to negotiate where possible to get the best deal.
Benefits of buying copiers and printers include:
Typical steps to lease a new copier or multifunction printer include:
Renting is a good option if you need the equipment for only a short time period, like a few months or weeks.
Buyout options at end of lease term, if applicable
The Differences between Leasing and Buying
Upgrade Flexibility - Leasing allows upgrading more easily; buying makes upgrades more complex and costly
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.