Copier Lease Vs Buy Analysis

Copier Lease Vs Buy Analysis

Multifunction Copier

Avoid overfilling paper trays and keep them stocked.

Supplies included or add-on costs

Important Lease Considerations

Choose a model aligned with your current and future business printing and copying needs.

Mobile printing capabilities, Ethernet, WiFi and network connectivity

Printing needs for the future and current business

Lease payments may include service and supplies. Confirm the coverage.

Benefits of copier/MFP leasing include:

Fill a temporary equipment need or gap in coverage

Paper capacity - Input and output trays able to hold 500-3,000+ sheets

When buying copiers or MFPs, consider the following factors:

Lease fees often include maintenance and supplies

Copier Lease Cost

Cost to upgrade or replace the system in the future

Buy Copiers and Printers Directly

Current and future business printing needs

Maintenance Tips for Leased/Purchased Copiers

With a copier or MFP lease, it's important to examine:

Potential tax advantages depending on lease structure

Upgrade or extend the rental period if needed



Copier Lease Vs Buy Analysis - Document Feeder

  • Multifunction Copier
  • Document Feeder
  • Copier Parts
  • Copier Parts
Copier Lease Cost
Best Copier Lease

Best Copier Lease

Renting a MFP or a copier for ten months is a good idea because:

Paper capacity: Input and Output trays can hold 500 to 3,000 sheets

Short-Term Copier and MFP Rentals

How to lease a copier or printer

Service guarantees for response time and uptime



Copier Lease Vs Buy Analysis - Multifunction Copier

  1. Multifunction Copier
  2. Document Feeder
  3. Copier Parts
  4. Multifunction Copier

Lease Copiers For Small Business

No need to tie up large amounts of capital

Full control over customization and maintenance

Project and add up all costs over a 3-5 year period for both buying and leasing to derive the total cost of ownership. This provides an apples-to-apples comparison of the two alternatives over an equivalent term.

The following are some of the main differences between leasing and buying a copier/printer:

Higher ROI over the long term in high-usage environments

Lease Copiers For Small Business
Copier Lease Agreement

Purchasing Copiers and Printers Outright

Acquiring Copiers & Multifunction Printers: Leasing, Rentals, or Buying

Replace consumables such as toner and drums on a regular basis

Follow recommended duty cycles and maintenance schedules

Negotiate free delivery, installation, and training

Receive training on operating the new equipment



Copier Lease Vs Buy Analysis - Multifunction Copier

  • Multifunction Copier
  • Document Feeder
  • Copier Parts
  • Copier Parts
  • Document Feeder
Copier Lease Vs Buy Analysis

Short-term rentals are a good option for sporadic equipment needs. They allow you to access the equipment without making a large investment. Rental costs can be deducted as part of your business's operating expenses.

With proper care and maintenance, today's copiers and MFPs can deliver reliable service for 3-5 years or more in busy office environments.

Predictable monthly expenses that can be budgeted for

Network connectivity - Ethernet, WiFi, mobile printing abilities

Owning equipment can help you build equity in your business.

Copier Sales

Copier Lease Vs Buy Analysis

Frequently Asked Questions

Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.

The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.

Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.