Contact your lessor if you need maintenance, upgrades, or services.
Lease term length - usually 3-5 years, but can be shorter.
Build business equity through owned equipment
Equipment delivery, installation, and training included
The ideal lease fits your current and projected usage levels while providing the services and capabilities needed by your business. Work with a knowledgeable authorized dealer to structure the right lease agreement for your environment.
Maintenance/service charges over the term
Remember to recycle and dispose of end-of life products
What are the terms of end-of-lease? What are the costs involved?
Considerations to consider when buying a copier
Cleaning the scanning glass and rollers is recommended on a regular basis.
Keep paper trays stocked and avoid overfilling
Leasing has become a popular acquisition option for many companies. With leasing, you pay a monthly fee which covers use of the equipment over a set contract term such as 3-5 years. At the end of the lease, you can return the equipment, buy it, or trade it in towards a new lease.
Monthly Duty Cycle - Total recommended monthly print volume
Some of the key differences between copier/printer leasing versus buying include:
Reasons companies rent copiers or MFPs short-term:
Request quotes from at least two authorized dealers
Contact lessor for maintenance, services, upgrades as needed
Capital is not required to be invested in large amounts
Use dust covers and clean spills immediately
Compare lease terms, SLA, and costs
The following are some of the benefits that you can get from buying a copier or printer:
Fill in a temporary equipment gap or a need for coverage
Taxes, insurance, and other costs
Add capacity to a peak period
The maximum monthly print/copy volume is allowed; any overages will cost you more.
Costs to upgrade or replace a system in the future
Buy a MFP or a Copier: Tips and Tricks
Key Differences Between Leasing and Buying
Important Lease Considerations
Leases allow for easier upgrades; purchasing makes upgrades more complicated and expensive
Purchasing copiers, printers, and MFPs outright is another avenue to acquire the equipment your business needs. Buying provides long-term ownership and control over the assets.
Inspect equipment and test features firsthand before buying
Lease terms are typically 36-60 months
Budgeting for predictable monthly expenses
By following the leasing process, you can be sure to get the best equipment at the most affordable price and terms.
Print and copy speed - Measured in pages per minute (PPM)
Provide supplemental capacity during a peak period
Replace consumables like toner and drums regularly
Ask about promotional pricing and financing options
Additional discounts are available on accessories and supplies
Take on a special project, or handle an overflow of work
Rental fees include service and supplies
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.