Service and supplies included - Confirm what is covered under lease payments
Free delivery, installation and training can be negotiated
Copiers and MFPs today can provide reliable service in busy office environments for up to 3-5 years.
By defining clearly the terms, costs and conditions of the lease, a tight contract protects both parties.
Tips for Buying Copiers and MFPs
Maintenance/service costs over the term
Upfront Costs - Leasing has lower upfront costs; buying requires entire purchase price paid upfront
1-3 months
End-of-lease terms - Buy, trade-in, return? What are the costs?
Taxes, insurance and other costs
Aside from leasing, you can also purchase copiers, MFPs, and printers directly.
Leasing Copiers and MFPs
Important Factors When Buying Copiers
Upfront purchase costs - From $200 to $20,000+
Purchase costs upfront - $200 to $20,000.
Lower upfront costs compared to purchasing
It's important to compare the total cost over the lifecycle of the equipment when deciding between buying and leasing. Cost analysis should include the following factors:
Options for lease termination
Compare warranties between models and makes
Evaluate different models prior to longer term acquisition
To maximize performance and life of leased or purchased copiers and MFPs:
When problems occur, call for service immediately
Upfront purchase or down payment costs
A tight lease agreement protects the lessee by spelling out clear terms, costs, and conditions. Don't hesitate to negotiate where possible to get the best deal.
Select provider and negotiate final agreement
Tax Treatment - Lease payments are a deductible operating expense; purchased assets can be depreciated
Search for leasing companies and vendors
Upgrade your technology more often
Purchases with lower upfront costs
Upgrade options available during the term? What conditions apply?
Key considerations when buying a new copier or multifunction printer:
Typical copier/MFP rental terms:
Clean scanning glass and rollers periodically
Upgrade your model during the term
Compare the cost of leasing vs. buying a copier
Check for additional discounts on supplies and accessories
End-of-lease options
Compare lease terms and SLAs, as well as costs
Make initial payments and sign the lease contract
Included or additional costs for supplies
Maintenance and supplies often included in lease fee
When acquiring new photocopiers or multifunction printers, leasing, renting, and buying are all viable options depending on your specific situation. Factors like costs, equipment needs, usage levels, and ownership goals help determine the best choice. Doing thorough research and asking the right questions ensures you select the optimal route to obtain the technology you require.
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.