Keep end-of-life disposal/recycling programs in mind
Keep firmware and drivers updated
SLA uptime guarantee - Ensure an adequate response time
Research top models and vendors in your price range
Service and maintenance coverage
For businesses with established ongoing printing demands, buying equipment may offer advantages in terms of long-term costs and control. However, it requires having the capital available upfront.
Upgrade options - Available during term? Under what conditions?
Avoid overfilling paper trays and keep them stocked.
Supplies included or add-on costs
Important Lease Considerations
Choose a model aligned with your current and future business printing and copying needs.
Mobile printing capabilities, Ethernet, WiFi and network connectivity
Printing needs for the future and current business
Lease payments may include service and supplies. Confirm the coverage.
Renting a MFP or a copier for ten months is a good idea because:
Paper capacity: Input and Output trays can hold 500 to 3,000 sheets
Short-Term Copier and MFP Rentals
How to lease a copier or printer
Service guarantees for response time and uptime
Purchasing Copiers and Printers Outright
Acquiring Copiers & Multifunction Printers: Leasing, Rentals, or Buying
Replace consumables such as toner and drums on a regular basis
Follow recommended duty cycles and maintenance schedules
Negotiate free delivery, installation, and training
Receive training on operating the new equipment
No need to tie up large amounts of capital
Full control over customization and maintenance
Project and add up all costs over a 3-5 year period for both buying and leasing to derive the total cost of ownership. This provides an apples-to-apples comparison of the two alternatives over an equivalent term.
The following are some of the main differences between leasing and buying a copier/printer:
Higher ROI over the long term in high-usage environments
Short-term rentals are a good option for sporadic equipment needs. They allow you to access the equipment without making a large investment.
With proper care and maintenance, today's copiers and MFPs can deliver reliable service for 3-5 years or more in busy office environments.
Predictable monthly expenses that can be budgeted for
Network connectivity - Ethernet, WiFi, mobile printing abilities
Owning equipment can help you build equity in your business.
Cost to upgrade or replace the system in the future
Buy Copiers and Printers Directly
Current and future business printing needs
Maintenance Tips for Leased/Purchased Copiers
With a copier or MFP lease, it's important to examine:
Potential tax advantages depending on lease structure
Upgrade or extend the rental period if needed
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.