Add up all the costs for buying and leasing over a period of 3-5 years to determine total ownership cost. This allows you to compare the two options over a similar term.
Cash Flow - Leasing offers predictable payments; buying may impact cash flow with large initial payment
Steps to Lease a Copier or Printer
Ongoing maintenance and supply expenses
Usage volume requirements and capacity
Considerations to make when purchasing a new multifunction printer or copier:
Power consumption - ENERGY STAR ratings to help reduce costs
SLA uptime guarantees - Ensure adequate response time and uptime
Lease structure can have tax benefits
Find the best models and sellers in your price range
Renting, Buying, or leasing a multifunction printer?
No recurring lease costs to contend with
When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.
Ability to upgrade models during the term
No long term commitment required
Choose a provider and negotiate the final agreement
Compare models before making a long-term purchase
Choose the Right Business for Your Business
Page Volume Allowances and Overage Fees
Get training on the new equipment
Purchasing equipment can be advantageous for businesses that have a steady demand for printing.
Technology can be upgraded more frequently
Lease payments are made monthly
Service and supplies bundled into rental fees
Response time and uptime service guarantees
When evaluating a lease for a MFP/copier, there are several factors to consider:
Purchases or Down Payments - Costs upfront
Minimize costs when needs are only short-term
Lease vs. Buy Copier Cost Analysis
If you only need equipment for a short period of time, such as a few weeks or months, renting may be a better option than leasing or buying.
When purchasing copiers, printers, and MFPs, it helps to:
Maintenance and supply costs
No commitment needed
If you analyze these differences in relation to the specific circumstances of your situation, it will be easier for you to determine whether leasing or purchasing makes more sense financially and operationally.
Get quotes from 2-3 authorized dealers at minimum
Schedule delivery and installation
Taking these steps allows you to make a well-informed purchasing decision on the right copier or MFP for your specific needs.
The perfect lease will fit your current and future usage levels, while also providing your business with the services and capabilities it needs. Working with an authorized dealer who is knowledgeable about your business environment will help you structure the best lease agreement.
Update firmware and drivers
Request quotes from multiple providers
Lease term length - Typically 36-60 months
Monthly duty cycle - Total monthly recommended print volume
Select a model that meets your current and future printing and copying requirements.
Tax Treatment: Lease payments can be claimed as an operating expense.
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.