Copier Sales

Copier Sales

Copier Features (e.g., Color Copier, Network Printing)

Request quotes from multiple providers

Lease term length - Typically 36-60 months

Monthly duty cycle - Total monthly recommended print volume

Select a model that meets your current and future printing and copying requirements.

Tax Treatment: Lease payments can be claimed as an operating expense. Purchased assets may also be depreciated.

When evaluating a lease for a MFP/copier, there are several factors to consider:

Purchases or Down Payments - Costs upfront

Minimize costs when needs are only short-term

Lease vs. Buy Copier Cost Analysis

If you only need equipment for a short period of time, such as a few weeks or months, renting may be a better option than leasing or buying. Copier rentals are available on a monthly basis with flexible terms.

When purchasing copiers, printers, and MFPs, it helps to:

Maintenance and supply costs

Copier Sales

Copier Sales NY

Purchasing New Commercial Copiers - A Smart Investment

Upgrading to new, high-performance copiers can be a wise investment for businesses. The latest commercial copiers enable faster copying and scanning, sharper image quality, and more uptime. While leasing is an option, purchasing commercial copiers outright allows you to fully control costs long-term. What factors should businesses consider when buying new commercial copy machines?

Analyzing Your Copy Volume Needs

Before purchasing:

  • Audit current copy volume from meters or bills
  • Project future copying needs as the business grows
  • Determine speed (CPM) needed to handle workload
  • Assess finishing needs - stapling, hole punching etc.

This helps identify the right copier capabilities and capacity to optimize productivity.

Key Copier Purchase Considerations

When buying, look for:

  • Durable construction to withstand high usage
  • User-friendly controls and touchscreen interface
  • Secure print options to protect documents
  • Wireless printing from mobile devices
  • Energy efficiency features to reduce costs
  • Auto- toner ordering and meter reading capabilities

Choose reputable brands like Xerox, Ricoh, Canon for quality and reliability.

Maximizing the Investment

To maximize the value from new copiers:

  • Negotiate discounts for multiple purchases
  • Include a service/maintenance package
  • Buy supplies in bulk to reduce costs
  • Train employees on full capabilities
  • Set up usage tracking and cost controls
  • Plan for future replacements in the budget

Purchasing provides control to manage copier costs over the long run.

Ownership Offers Advantages

For high-use office environments, purchasing reliable commercial copiers outright aligns with business goals. Take time to assess your needs and choose wisely. The increased productivity and reduced operating costs will quickly justify the capital investment in new copying equipment.

Leasing Commercial Copiers

Key Benefits of Leasing Commercial Copiers

Upgrading your business to the latest high-volume copiers delivers faster copying, scanning, and printing to boost productivity. While buying is an option, many companies opt to lease commercial copiers for maximum flexibility. What are the potential benefits of leasing versus purchasing office copiers?

Lower Upfront Costs

Leasing provides access to advanced copiers without large capital expenditures. With little or no money down, you can acquire the productive copier capabilities needed for growth.

Predictable Cost Structure

Copier leases offer fixed, predictable monthly payments over a set term such as 3-5 years. This allows better cost planning compared to outright purchases.

Upgrade Flexibility

At lease end, you can upgrade to newer, faster models to stay current with technology. Purchasing locks you into equipment that can quickly become outdated.

Potential Tax Benefits

Lease payments may qualify as tax deductible operating expenses. Check with your accountant on deductibility.

Bundled Service/Supplies

Many leases include toner, parts, service etc. so no surprise copier costs. Purchases often require separate supply and maintenance contracts.

Usage Aligns With Payments

Your monthly lease cost aligns with the period you are using the copier. You are not paying for unused equipment capacity.

Conserve Capital

Leasing preserves capital for other business investments versus using cash/loans to buy equipment.

For many growing companies, leasing provides an optimal way to acquire the latest productivity-enhancing commercial copiers. Just be sure to negotiate favorable lease terms and account for end-of-lease costs like buyouts or returns.

Copier and printer leasing

Office Equipment Supplier NY

Exploring the Top Cities in New York State

From the towering skyscrapers of New York City to the gushing falls at Niagara, New York State offers immense diversity. Let's explore the 20 largest cities to discover the wealth of attractions, cuisine, arts and culture spread across the Empire State.

New York City

The bustling metropolis of New York City needs no introduction. Iconic sites include:

The endless museums, attractions, shows, dining, and nightlife make the Big Apple a world-class destination.

Buffalo

As New York's second largest city, Buffalo offers:

Buffalo impresses visitors with its vibrant arts, trendy eateries, and revitalized waterfront.

Rochester

Notable attractions in Rochester include:

Rochester impresses with its museums, lively festival calendar, and scenic Genesee River gorge area.

Yonkers

Highlights of Yonkers include:

Yonkers offers rich history, a scenic riverfront, and easy rail access to Manhattan.

Syracuse

Notable places in Syracuse are:

Syracuse provides great outdoor recreation plus historic sites celebrating its canal legacy.

Albany

Top attractions in the capital Albany are:

Albany provides great museums, historic architecture, and access to the beautiful Catskill mountains.

Schenectady

Highlights of Schenectady include:

Schenectady provides entertainment, historic charm, and scenic waterfront along the Mohawk River.

New Rochelle

Top picks in New Rochelle include:

New Rochelle offers lovely parks for recreation plus museums highlighting transportation history.

Mount Vernon

Attractions in Mount Vernon include:

Mount Vernon has beautiful parks and recreation, historic homes, and easy transit access to NYC.

Utica

Top attractions in Utica are:

Utica provides a lively sports and arts scene plus access to stunning natural scenery nearby.

Ithaca

In Ithaca, top things to do are:

Ithaca provides gorges, waterfalls, and Cornell University's beautiful campus to explore.

Long Beach

Visitor favorites in Long Beach include:

Long Beach provides scenic shoreline, beach activities, and seaside amusement.

Binghamton

Top Binghamton attractions include:

Binghamton provides cultural attractions and entertainment in New York's Southern Tier region.

Elmira

Things to do in Elmira include:

Elmira is known for its historic and literary significance along with scenic parks.

Jamestown

Attractions in Jamestown include:

Jamestown provides museums, beautiful lake recreation, and nature preserves to enjoy.

Uniondale

Top Uniondale sights include:

Uniondale offers sporting venues, recreation, and easy access to New York City attractions.

From the sweeping Niagara Falls to the remote Adirondacks to the bright lights of NYC, New York State offers immense variety. Each distinctive city provides its own blend of historic, cultural, and natural attractions.

Albany New York


Copier Leasing

No commitment needed

If you analyze these differences in relation to the specific circumstances of your situation, it will be easier for you to determine whether leasing or purchasing makes more sense financially and operationally.

Get quotes from 2-3 authorized dealers at minimum

Schedule delivery and installation

Taking these steps allows you to make a well-informed purchasing decision on the right copier or MFP for your specific needs.

The perfect lease will fit your current and future usage levels, while also providing your business with the services and capabilities it needs. Working with an authorized dealer who is knowledgeable about your business environment will help you structure the best lease agreement.

Update firmware and drivers



Copier Sales - Toner Cartridge

  1. Copier Features (e.g., Color Copier, Network Printing)
  2. Toner Cartridge
  3. Copier Repair
  4. Copier Features (e.g., Color Copier, Network Printing)
Copier Leasing
Copier Rentals

Copier Rentals

Sign lease contract and make any initial payments

Coverage for service and maintenance

ENERGY STAR ratings can help you reduce your costs.

Get quotes from several providers

The following are typical steps for leasing a copier or multifunction device:

The Right Choice for Your Business

Clean spills immediately and use dust covers



Copier Sales - Toner Cartridge

  • Copier Features (e.g., Color Copier, Network Printing)
  • Toner Cartridge
  • Copier Repair
  • Toner Cartridge

MFD Printer Lease

SLA uptime guarantees - Ensure adequate response time and uptime

Lease structure can have tax benefits

Find the best models and sellers in your price range

Renting, Buying, or leasing a multifunction printer?

No recurring lease costs to contend with

When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.

MFD Printer Lease
Copier Lease Near Me

Ownership - With buying you gain ownership; with leasing the equipment remains the property of the lessor

When leasing a MFP or copier, you should consider:

Read customer reviews and ratings online

Leasing is less expensive upfront than buying, but you must pay the entire price upfront.

Use recommended maintenance and duty cycle schedules



Copier Sales - Toner Cartridge

  • Copier Features (e.g., Color Copier, Network Printing)
  • Toner Cartridge
  • Copier Repair

Copier Sales

Copier Lease Cost

Supply/consumables costs

Handle a special project or overflow workload

Delivery and installation schedule

If applicable, buyout options are available at the end of the lease term.

Length of lease term - Typically 3-5 years; can be shorter or longer

Allowed print/copy volume - Per month and over term; overages usually cost more

Copier Lease Cost

Frequently Asked Questions

Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.

One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.

Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.