Request quotes from multiple providers
Lease term length - Typically 36-60 months
Monthly duty cycle - Total monthly recommended print volume
Select a model that meets your current and future printing and copying requirements.
Tax Treatment: Lease payments can be claimed as an operating expense. Purchased assets may also be depreciated.
When evaluating a lease for a MFP/copier, there are several factors to consider:
Purchases or Down Payments - Costs upfront
Minimize costs when needs are only short-term
Lease vs. Buy Copier Cost Analysis
If you only need equipment for a short period of time, such as a few weeks or months, renting may be a better option than leasing or buying. Copier rentals are available on a monthly basis with flexible terms.
When purchasing copiers, printers, and MFPs, it helps to:
Maintenance and supply costs
Upgrading to new, high-performance copiers can be a wise investment for businesses. The latest commercial copiers enable faster copying and scanning, sharper image quality, and more uptime. While leasing is an option, purchasing commercial copiers outright allows you to fully control costs long-term. What factors should businesses consider when buying new commercial copy machines?
Before purchasing:
This helps identify the right copier capabilities and capacity to optimize productivity.
When buying, look for:
Choose reputable brands like Xerox, Ricoh, Canon for quality and reliability.
To maximize the value from new copiers:
Purchasing provides control to manage copier costs over the long run.
For high-use office environments, purchasing reliable commercial copiers outright aligns with business goals. Take time to assess your needs and choose wisely. The increased productivity and reduced operating costs will quickly justify the capital investment in new copying equipment.
Upgrading your business to the latest high-volume copiers delivers faster copying, scanning, and printing to boost productivity. While buying is an option, many companies opt to lease commercial copiers for maximum flexibility. What are the potential benefits of leasing versus purchasing office copiers?
Leasing provides access to advanced copiers without large capital expenditures. With little or no money down, you can acquire the productive copier capabilities needed for growth.
Copier leases offer fixed, predictable monthly payments over a set term such as 3-5 years. This allows better cost planning compared to outright purchases.
At lease end, you can upgrade to newer, faster models to stay current with technology. Purchasing locks you into equipment that can quickly become outdated.
Lease payments may qualify as tax deductible operating expenses. Check with your accountant on deductibility.
Many leases include toner, parts, service etc. so no surprise copier costs. Purchases often require separate supply and maintenance contracts.
Your monthly lease cost aligns with the period you are using the copier. You are not paying for unused equipment capacity.
Leasing preserves capital for other business investments versus using cash/loans to buy equipment.
For many growing companies, leasing provides an optimal way to acquire the latest productivity-enhancing commercial copiers. Just be sure to negotiate favorable lease terms and account for end-of-lease costs like buyouts or returns.
From the towering skyscrapers of New York City to the gushing falls at Niagara, New York State offers immense diversity. Let's explore the 20 largest cities to discover the wealth of attractions, cuisine, arts and culture spread across the Empire State.
The bustling metropolis of New York City needs no introduction. Iconic sites include:
The endless museums, attractions, shows, dining, and nightlife make the Big Apple a world-class destination.
As New York's second largest city, Buffalo offers:
Buffalo impresses visitors with its vibrant arts, trendy eateries, and revitalized waterfront.
Notable attractions in Rochester include:
Rochester impresses with its museums, lively festival calendar, and scenic Genesee River gorge area.
Highlights of Yonkers include:
Yonkers offers rich history, a scenic riverfront, and easy rail access to Manhattan.
Notable places in Syracuse are:
Syracuse provides great outdoor recreation plus historic sites celebrating its canal legacy.
Top attractions in the capital Albany are:
Albany provides great museums, historic architecture, and access to the beautiful Catskill mountains.
Highlights of Schenectady include:
Schenectady provides entertainment, historic charm, and scenic waterfront along the Mohawk River.
Top picks in New Rochelle include:
New Rochelle offers lovely parks for recreation plus museums highlighting transportation history.
Attractions in Mount Vernon include:
Mount Vernon has beautiful parks and recreation, historic homes, and easy transit access to NYC.
Top attractions in Utica are:
Utica provides a lively sports and arts scene plus access to stunning natural scenery nearby.
In Ithaca, top things to do are:
Ithaca provides gorges, waterfalls, and Cornell University's beautiful campus to explore.
Visitor favorites in Long Beach include:
Long Beach provides scenic shoreline, beach activities, and seaside amusement.
Top Binghamton attractions include:
Binghamton provides cultural attractions and entertainment in New York's Southern Tier region.
Things to do in Elmira include:
Elmira is known for its historic and literary significance along with scenic parks.
Attractions in Jamestown include:
Jamestown provides museums, beautiful lake recreation, and nature preserves to enjoy.
Top Uniondale sights include:
Uniondale offers sporting venues, recreation, and easy access to New York City attractions.
From the sweeping Niagara Falls to the remote Adirondacks to the bright lights of NYC, New York State offers immense variety. Each distinctive city provides its own blend of historic, cultural, and natural attractions.
No commitment needed
If you analyze these differences in relation to the specific circumstances of your situation, it will be easier for you to determine whether leasing or purchasing makes more sense financially and operationally.
Get quotes from 2-3 authorized dealers at minimum
Schedule delivery and installation
Taking these steps allows you to make a well-informed purchasing decision on the right copier or MFP for your specific needs.
The perfect lease will fit your current and future usage levels, while also providing your business with the services and capabilities it needs. Working with an authorized dealer who is knowledgeable about your business environment will help you structure the best lease agreement.
Update firmware and drivers
Sign lease contract and make any initial payments
Coverage for service and maintenance
ENERGY STAR ratings can help you reduce your costs.
Get quotes from several providers
The following are typical steps for leasing a copier or multifunction device:
The Right Choice for Your Business
Clean spills immediately and use dust covers
SLA uptime guarantees - Ensure adequate response time and uptime
Lease structure can have tax benefits
Find the best models and sellers in your price range
Renting, Buying, or leasing a multifunction printer?
No recurring lease costs to contend with
When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.
Ownership - With buying you gain ownership; with leasing the equipment remains the property of the lessor
When leasing a MFP or copier, you should consider:
Read customer reviews and ratings online
Leasing is less expensive upfront than buying, but you must pay the entire price upfront.
Use recommended maintenance and duty cycle schedules
Supply/consumables costs
Handle a special project or overflow workload
Delivery and installation schedule
If applicable, buyout options are available at the end of the lease term.
Length of lease term - Typically 3-5 years; can be shorter or longer
Allowed print/copy volume - Per month and over term; overages usually cost more
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.